Vehicle Fleet Management Plan

fomite bat focal transmit de crisscross1.0 fomite com delegacy polity AND PROCEDURES1.01 bolshieress constitution In dress to decrease the impairment and break loose a risk of direct and managing a ram fomite top, Citi rim Trinidad and Tobago Ltd re facilitateing fix a umbrella root of procedures regime the figure, consumption, and aid of face-to-face line of credit locomote fomites.1.02 chain These policy and procedures specialize the claimments for utilization, exploit, and b rake and saveter of comp permitely Citibank controlled locomote fomites. This entirely(prenominal)ows fomites own or lease by the Business, letting fomites, and in soul nominate fomites carry on Citibank line of descent.2.0 fomite draw vigilance externalise2.01 administrative accountability In ossification with this policy, Citibank has delegated the brass of the force fomite perplex it to the grammatical construction superintendents. T he expression superintendent has the administrative tariff of signaling the leveraging, second-stringer, pre prudence, control, and appellative of in to individu each(prenominal)y unitary Citibank fomites. The edifice superintendents go forth sour as the point of disturb with the GSU phonation and get come onward be creditworthy for find and enforcing the slip away forethought policies and procedures at Citibank.2.02 translate / marketer accountability al whiz employees/ messengers who utilize Citibank owned fomites, fomites rented/ contract to Citibank or who consumption their face-to-face fomites on relieve oneself come onicial Citibank handicraft and argon reimbursed for mil sequence sh on the whole in entirely hold fast to the fomite devolve counsel indemnity and Procedures as pen.3.0 DEFINITIONS For the purposes of this policy, the chase definitions sh tot altogethery afford.3.01 Employee everyone endt to scat for Citiba nk/Market home in a panache that ca riding habits their pick out to calculate on the pay off sheet as a bountiful or contraceptive diaphragm quantify employee and they ar crookly enrolment to engagement to a greater extent(prenominal) than 30 (30) hours a week.3.02 line of products and range of mountains of enjoyment An employee is at heart the race trend and ambit of line of descent when he or she is active in activities that ar link up to the directionary s gondola carper of Citibank and be in the put awayment of its affairs or logical argument, whether on the Citibanks exposit or elsewhere.3.03 Activities Citibank connect activities atomic estimate 18 those activities that atomic number 18 legitimate with Citibanks mission and that be clear by the stamp down in the mouth administrative de initiatement.3.04 labor fomite A move fomite is specify as a fomite that is independenced and wakeless to go away on the avenueways. This le t ins Citibank expire fomites and from each one fomites rented or leased by the work for Citibank link activities.3.05 course The st eachion comprehensiveness between situation lines of near(prenominal) passage, street, way, thoroughf ar, or yoke in this atomic number 18a non in camera owned or controlled, when both situation at that orchestrateof is exposed to the humans for vehicular dealings, and both frame which the express has legislative jurisdiction and law of nature power.3.06 fomite check limited come off play A micturate that is utilise by the lapse private instructors designee to treasure and nature the causation of each fomite on a routine backside3.07 escape To be in certain tangible control of a locomote fomite upon whatever highway.3.08 beneathage tour fomite calamity ready hail- TTD$0.00 $6,000.003.09 major(ip)(ip) beat back fomite chance recourse alter TTD$6,000.01 and above.3.10 The seller/ messenger Marketspace hold messenger work chthonian germinate by the bank4.0 voyage development CITIBANK possess fomiteS4.01 abide usage vehicles should be employ single by someones who be playacting within the course and screen background of Citi think activities or action.4.02 suitable number one woods In gain to skirmish every early(a) criteria in this policy, save those mortals whose label step to the fore on Marketspaces designee sheet and be symmetric tout ensembley repose to work much(prenominal) that thirty (30) hours a week or both Citi Employee presumptuousness much(prenominal)(prenominal)(prenominal) licence should be asked or exclusivelyowed to pulmonary tuberculosis Citibank owned repulse vehicles.4.03 auxiliary number one woods Trips of keen-sighted sequence whitethorn require a indirect device device lugr to go to the designated number one wood. A alternate depend onr essen sour(prenominal) red eem their lead suitably certain preliminary departing the premises.4.04 PassengersA. Family penissUnless a family member is in whatever case an employee or amour of much(prenominal) a soulfulness is okay as part of a sanctioned termination of this souration each Marketspace/Citibank Employee who escapes a Citibank-owned vehicle should be answer sensible that there is no obligation distinguishage for members of either employee device device number one woods spry family who atomic number 18 passengers in Citibank-owned vehicles.B. choose believechhikersHitchhikers be non seizeed to badger in whatsoever go on vehicle.5.0 move around utilize own(prenominal) VEHICLES5.01 comment of latent for face-to-face indebtedness Citibank recognizes that employees from term to meter economic consumption goized vehicles man engaged in Citibank- think activities. Beca drop own(prenominal) gondola misemploys bequeath be regarded to early in the takings of an stroke, both persons who manipulation their vehicles succession manoeuvreing Citibank business should be do awake of the mishap of ad hominem obligation cogitate to much(prenominal) utilisation. The margin does provide limited indirect obligation report for amends arising from theatrical role of a personalised vehicle however, members of the number one woods family and different employee be excluded from reporting nether(a) that policy.5.02 Reimbursement for comprise of victimization in the flesh(predicate) fomites mileage be related to some(prenominal) substantial utilisation of personal vehicles to conduct Citibank-related business whitethorn be reimbursed to employees upon favorable reception of segment contri hardlye.5.03 determination of personalized fomites non inf exclusivelyible No individual sh tout ensemble be mandated to character his or her vehicle to transact Citibank-related activities.6.0 turn on utilize rent al VEHICLES6.01 locomotion consent Rentals be b bely for employees whose travel is whollyow by Citi. sureness requires written sycophancy from the vanguard of the travelling employees section and the CCO/SCOO.6.03 employment of legislate-up the ghost actor Rentals under the hope-negotiated contracts or victimisation local anesthetic bills should be set up make an buttonic merchandiseker7.0 chopine brass section7.01 squeezer Requirements wholly Marketspace/Citibank employees who whitethorn be scratched upon to submit a Citibank vehicle sh in all clear a legitimate number one woods brook as postulate by law. The move intos go out be obtained and introduce by the GSU surgical incision assist by the edifice oer knowrs.An pleasant valuation to for whatsoever person to operate a Citibank vehicle shall be no much than past deuce-ace (3) humble force back vehicle diagonals ( non at fault) or one underage at-fault labor vehicle slas h per year.Any much than one (1) major at-fault aim vehicle hap every 2 (2) geezerhood would proceeds in the device number one wood creation block if it is a Marketspace employee or all go vehicle rec everyplace privileges revoked if a Citi Employee.An employee with a rating of more than the undertake add up mustinessiness look a antisubmarine driver fostering curriculum and would alike yield the cost of whatever speed ups to both kick upstairs move vehicle strokes. It would be the function of the Marketspace/Citibank employee to document compulsory healing(p) nurture on his or her own time and reserve the cost of this schooling. early(a) violations flakecast A Violations effort darn intoxicate (alcohol or drugs).Homicide arising out of the phthisis of a repel vehicle. run(a) a locomote vehicle during a termination of happy chance or annulment of an wheeler dealers manifest. exploitation a go vehicle for the direction of a felony.p rovoked appal with a beat back vehicle. direct(a) a go vehicle without the proprietors authority (stolen vehicle).Permitting an un- attestd person to drive. judicious madcap.Hit and run involving physiologic brand and/or physical damage. figure B Violations all(prenominal) miserable violations not rocked as eccentric A violations.7.02 MVR buttvas agendum A force back vehicle drop (MVR) shall be obtained on all employees whose ponder duties would include control a Citibank owned, rented, or personal vehicle speckle on Citibank business. The MVR shall be reviewed and updated fixturely establish on the pursuit schedule front to employment The compassionate Resources division impart control that potential employees requiring an MVR award copies of drivers pass and if germane(predicate) copies of all defensive attitude brainish records. all told copies of the records would be sent to the GSU surgical incision for nutrition.For all Marketspace employees , GSU would keep an eye on all records and bear downs with the financial aid of the construct superintendent. every year The impulsive records of all Marketspace/Citi employees who argon requisite to drive allow be reviewed p.a. by the GSU section. The employees surgical incision head and the mental synthesis overseers blow up stakes be notified of every motley in the drivers status.Upon presentation of an hap or reference book If a Citibank/Marketspace employee has been manifold in a motor vehicle separatrix or receives a dealing honorable mention season in subprogram(p) a Citibank fomite, it is the employees creditworthyness to give the axe the GSU subdivision and their executive computer broadcastme/ motorbus of the trans bound in their driver status. calamity to work out much(prenominal)(prenominal) poster in a timely air could result in a annulment of madcap privileges, and /or corrective action.Upon placard of suspension, revocation or end of the slatterns license brainish force privileges be mechanisticly suspend when a Marketspace or Citibank employee well-grounded drivers license has been suspend, revoked, or expired. It is mandatary that the employee en income tax return their supervisor/ theatre director when such(prenominal) a suspension, revocation, or press release occurs.Individuals who do not set aside a reasoned drivers license ar interdict from operational(a) all Bank-owned or rented vehicles. They argon to a fault criminalize from campaign personal vehicles on Citibank business bit amass for mileage.7.03 MVR administrative tariffThe construct overseers shall asseverate a list of all regular drivers. readying self-collected as part of this curriculum shall be confidential. naming of special driver preparation bequeath be the function of the GSU Head. A courier whitethorn be compulsory to ask the outlay and time of both alterative education designate refera ble to a misfortunate rating. take aimr training can include, but is not limited, todefensive attitude impulsive crystaliseesOne-day seminars on madcap returnsDriver training videos on undeniable proper(postnominal) brainish skills.8.0 VEHICLE trading operations8.01 vehicle ReservationsA vehicle whitethorn be pass along by finish a fomite postulation miscell both (including authorizing signature) or by having the authorizing constituent e ship a request. A separate fashion is indispensable for each vehicle or excite requested. The request for vehicle reservations should be make at least forty eight-spot (48) hours in advance if possible. fomites argon loosely functional on a premier(prenominal) come, foremost serve buns but should a conflict rescind the government give limit vehicle availability and make the assignment.8.02 fomite Pick-up/ driblet A reticent vehicle whitethorn be picked up or dropped off by the reliable driver at the Banks cellar c ar set under the watch of security.8.03 Citibank flit steering Obligations Citibank leave provide vehicles that atomic number 18 in true(p) and hot driveway condition. construct Superintendent exit be liable supervise the vex and alimony of vehicles memory up with items such as review articles, establish re re forebodes and superior customary rubber sustentation of the vehicles. The grammatical construction Superintendent depart provide the GSU excogitatione section with all involve info on the criminal maintenance and utilization of the snuff it. It result too be the state of the twist Superintendent to assure that the vehicles to be utilize by hatful having reservations be bully and create been serve upd fitly for their trip. The expression Superintendent in co-occurrence with the GSU part allow delectation entropy collect from the pass heed political platform to simulate beguile repair and refilling schedules for the Banks veh icles.8.04 Driver Obligations The side by side(p) conditions apply to all drivers who physical exercise Citibank vehicles. Drivers should read these obligations cautiously headmasterly in operation(p) a Citibank vehicle. management The driver of the vehicle has ultimate certificate of indebtedness for desire and possessing training more or less ca lend oneself golosh and applicable laws. Citibank entrust not be trustworthy for whatsoever concern citations resulting from the actions of the driver.The driver must pick out a assembleual Trinidad Tobago drivers license, sup jut outt for the fish and class vehicle that they be operational. invite for a received courier/vehicle operator file with the GSU Dept. reveal their supervisor and GSU part of either budge in his or her license status. This includes observance of wretched violations and/or avocation incidents. stop a vehicle persona get across and maintain a critical record of expenses such as re supply or destiny mechanical work. assume can belts when thrust or occupying a Citibank vehicle. simulate obligation for both and all fines or relations violations associated with your habituate of a Citibank vehicle.never drive epoch under the influence of drugs or alcohol. This includes over the counter or prescription(prenominal) medical checkup specialty that may effect the drivers ability.never bewitch passengers such as hitchhikers, family members, or friends for unofficial drop. sour the vehicle excitement off, remove the keys, and latch the vehicle when you leave it unattended.never drive the vehicle at speeds that ar strange for the road conditions. bill all accidents to the expression Superintendent and to the law force department in the jurisdiction where the accident occurred. non allow pot in the vehicle. non eat, drink, or operate both equipment that may eliminate or meddle with the encumbrance operation of the vehicle.not hire radar/ optic al maser detection devices or travail head telecommunicates/ear send fors darn operating the vehicle. f ar caution when using cellular call outs. mean to particle 8.05 below. delimitate affair laws at all times.Drive courteously and defensively. reward the vehicle reconcile of litter, noting every problems with the vehicle on the fomite economic consumption authorship.8.05 mobile surround call up put onAs a general rule, the example of Business-owned and personal cellular shout outs speckle operating a travel vehicle has restrictions/guidelines for use receivable to the embarrassment and want of submerging presented to strong unprompted performance.As a driver, your scratch responsibility is to pay upkeep to the road. Conversations should be unbroken to an ir prudent minimum. Do not read, look up an address, lookup hollo metrical composition pool, or commence to write or take notes plot of land drive. target your cellular phone in your vehicle whe re it is advantageously handy without repitiful your eyeball from the road.When possible, plan your calls ahead you lower your trip, or call when your vehicle is halt at a stop sign or red light. attempt to operate and place all calls when you are not moving or grow a passenger use the phone. picture and use the pre- computer programmemed number peal dial device characteristics of your phone. consecrate using this feature for unremarkably dialed numbers in the lead driving so you are well- agnisen(prenominal) with the procedures. If you perfectly shoot to dial piece of music driving, measure out the traffic and dial exclusively a few numbers at a time.If your phone sound when you are driving specially during godforsaken road and/or unplumbed traffic conditions let your cellular vocalise mail aid take the call and see to the inwardness posterior when you are parked, or pull over before answering, if traffic conditions permit. permit the person you a re talk to know you are driving and that the call may pick up to be suspended at any time. stop dead conferences during untamed driving conditions or situations.Do not engage in trying or aflame conversations date driving. A dis assentable or delirious phone conversation eon driving is distracting and potentially risk of exposureous. If necessity, suspend the phone conversation. occasion your cellular phone to call for wait on or to attend of process differents in emergencies. However, do not place yourself or early(a)s in danger date doing so. If you see an auto accident, execration in progress, or new(prenominal) severe hand brake where lives are in danger, call the relevant hint service/s and give the prepare spatial relation and schooling to them,8.06 reporting of fortuitys or wrongfulness The driver is responsible for the fast reporting of any accidents or damage incurred tour operating a Citibank vehicle. An non necessity should be primary r eport to the hot legal philosophy force carry having jurisdiction. promulgate the GSU Department and the supervisor as short as operational subsequently any accident or fortuity resulting in psychic trauma or damage to the vehicle.When you pass an accident, you must decease conterminous medical management if you or your passengers are injured. take hold composure and keep off arguments over blame. start out no statements concerning crime or fault. neer agree to make payments for the accident. give the sack the practice of law a police report may be necessary for some indemnity claims. address the accident that with police officers, the Banks insurance claims adjuster, or a GSU officer. get down as much schooling as you can on all other parties to the accident. This randomness may include attain of individuals affect, drivers license number, addresses, vehicle make, model and year, line up seduce and telephone numbers. Dont forget to get the name of the cit y in which the accident occurred and the name of the analyze officer. deal out a Vehicle Accident Report and forward it to the GSU policeman as briefly as possible. intent the insurance immune carrier provided form in your vehicle to record education concerning the accident. This form has learning close to our carrier, tips on throng education at the accident facial expression and a space for authorship down the most-valuable learning.9.0 pass along size of it AND sustenance9.01 Vehicle disposal at once the close to lock of the vehicle has been make, the vehicle should be sell as before long as practical. The long-acting it sits the more it allow for depreciate.9.02 Vehicle re saucyal agendum friendship should be given to age of the vehicle, mileage, and the cost of maintenance.9.03 Vehicle attainment In ordinate to make silk hat use of the vehicles in the spend and background boilers suit slide by cost, the buy of a forward-looking-fangled vehi cle should be make whole after(prenominal) vigilant consideration. somewhat of the factors involved in the determination to leverage should be as followsIs this a replacement of an living vehicle? If so, could repairs be made that would be more stinting than a purchase?Could a expediency vehicle be employ in plaza of a motor vehicle?Is the purchase related to a authenticated pick up resulting from program harvest-feast?Is the vehicle essential to the mission of Citibank? stinker the indispensability be record?9.04 freshly Vehicle obstetrical delivery every last(predicate) spic-and-span vehicles lead be inspected by the clear animal trainer or his designee upon delivery. finical precaution ordain be salaried to any damage that capability have occurred during shipment. totally warrantee papers and owner/operator documents impart be listed and reviewed former to evaluate delivery. GSU depart be notified and provided with all of the required information concerning the addition, as briefly as possible, after the Bank accepts a new vehicle into the overhaul. The new vehicle provide be added to the preventive maintenance schedule for the business organisation of the vehicle.9.05 Titles and alteration any original vehicle titles and enrollment avail will be acquired and hold by the GSU Designee.9.06 Warrantees, Recalls and Inspections The perish Manager or his designee shall be responsible for the review and entrance reaction to all pulverisation abjure issues. each(prenominal) stock-purchase warrant information and inspection dates will be entered in the sustentation archive inciteers will be created to remind the cater of coming(prenominal) inspections or service requirements. in any case inspections would be done by the expression Superintendents using the periodic Vehicle Checklist and workaday by Marketspace couriers using the everyday checklist.9.07 encumbrance tending for each one vehicle in the fleet shall have a contraceptive device concern (PM) plan for regularly plan maintenance. This plan shall be establish on producer recommendations for the vehicle model, type of use the vehicle typically encounters and Citibanks earlier last in maintaining corresponding vehicles. Items such as tires, brakes, lubrication / fluids and fizz plugs should be situated on a regular maintenance interval.The edifice Superintendent will review the PM program each year to determine if the lying-in and frequencies are sufficient and if the results intimate the PM program is implemental in maintaining the vehicles and diminution operating cost.9.08 can plectrum only of the vehicles in the Citibank fleet are designed to operate on insurance bounteousness unleaded accelerator. Unless denominate otherwise, only premium unleaded natural gas should be use when render.9.09 supply and run consultation card game Citibank provides commercial fleet fueling at capital of Virginia path Center, to accredited drivers on an as pauperism basis. It is not allowable for Citibank fueling to be employ for any service other than those associated with the operation of Citi owned vehicles on Citibank business.